Web systems constantly send e-mails to your users. The website base also provides some features that automatically send emails to visitors and website administrators, such as the registration and enrollment system, the career portal , and even some form finishers.
In order to be able to keep track of the large number of messages sent and, if necessary, to make changes to the templates for automatically generated messages with little effort, the Website-Base contains the Mail-Templates module.
The module is subdivided into two functional areas, the mail queue for managing outgoing messages and the template editor, which can be used to process templates for generating system mails.
The mail queue collects all mails in chronological order generated by website base functions, such as receipt confirmations when submitting an application through the website base career portal. Depending on the configuration of the function, the e-mails will then be sent either immediately or through a planned process at a later date. The priorities of the messages are taken into account to avoid overloading the server.
The module offers various filter options for searching mails. This is useful, for example, when inquiring from a user who misses a confirmation message to resend them by clicking a button within the module.
The contents of individual mails can also be viewed here and changed if necessary.
For external processing of the mailing data, for analysis purposes, for example, they can be exported via the module as a machine-readable CSV file.
The template editor processes all used e-mail templates. In order to find the right template easier, they are sorted here according to the functions they use.
Since each extension uses different information to create the messages, the editor lists all the information available for creating the selected template, including the associated markers (variables), examples, and a brief description of each marker. To simplify the use of these markers, a usage example is displayed.
The actual editor is once available for each language of the website. The website base automatically recognizes the language in which the function that sent the e-mail was accessed and uses the corresponding template to create the message.
This is just generated based on the inputs in this editor. The input fields here are essentially similar to the familiar input fields of every normal e-mail program and are thus quite self-explanatory. The only difference is that here instead of specific information for name, mail address, etc. the markers are entered. When you create a message, the correct information is automatically used instead of the markers.
To test whether the changes made work correctly, a test message with sample data can be sent to any address.