The filelist allows centralized management of all files - especially images and graphics. The files are stored in hierarchically structured directories.
The advantage of storing files centrally is, for example, that images that are used several times only need to be uploaded once. The directory tree can be adjusted at any time. New directories and subdirectories can easily be added or existing directories and/or files can be moved.
The directory tree is shown on the left side of the screenshot. It can be designed freely, i.e. you can use it to display the pages or the page tree, but you do not have to. If another structure makes more sense to you, create the directories according to your wishes. You can also move, copy and delete the folders afterwards.
No matter in which folder you are in the directory tree, you will always see the contents of the folder in the right pane. These can be files of different types or subdirectories. Above the content area you will always see three options. By clicking on the first icon (left) you will get one level up. The second icon (middle) opens a window for uploading files from your hard disk. Files can also be dragged and dropped into a folder and uploaded (see screenshot).
By clicking on the last icon + (right) you will get to a view where you can add subdirectories/folders, where you can also set the number of folders. The default setting for the number is 1. Furthermore, you can create new media assets via URLs. To do this, simply insert a YouTube or Vimeo link and then click on the Add media button. Text files can also be created here - but this option is rarely relevant for editors.
There are three options below the file list: Extended view, Display thumbnails, Show clipboard. By default, only the option for thumbnails is enabled. Activating the advanced view opens all options for files and folders located in the current directory.
Files & Folders have up to eight editing options depending on the format. From left to right the following options are available:
- Translate metadata
- A click opens another button on the left to create a translation of the data into another language.
- You can translate the title, description and alternative text and select categories.
- Edit content
- This option is only available for textfiles and is not visible in the screenshot (grey button without symbol).
- Edit Metadata of this file
- As with translation, you can edit the title, description and the alternative text in the default language and adjust categories.
- Opens the file in a new window.
- The current file can be replaced by another file on your hard drive.
- If the file is used in the frontend, the new version is also immediately visible on the website.
- Opens a window with all information about the file e.g: Size, dimensions, filename, file type.
Folders have four editing options. The first two buttons are gray, have no icon and have no function. The following options are available for folders (from left to right): Rename, Upload Files, Info, Delete.
Clipboard – Files/Folder copy or move
When the clipboard is activated, it appears below the file list after the three options. In the first line, select from the drop-down menu whether you want to move elements or copy elements. In the next four lines you determine the 'Mode'.
By default, the normal mode is set when you display the clipboard. This allows you to move or copy one element at a time. In this mode, two options appear for each item. With the left button (clipboard) you copy the element and with the second button (scissors) you can cut it.
As soon as you click one of the buttons, the item will appear in the clipboard in the line for single record mode and a third icon will appear in the file list to paste the clipboard content.
If you have selected the wrong button, i.e. copy instead of cut or vice versa, simply click on the desired button or select the correct setting from the drop-down menu on the clipboard (Move element or Copy element).
In the multi-selection mode, a checkbox appears for each item in the file list. Above the elements there are then three buttons (from left to right): Transfer the selection of files to the clipboard, Delete marked, Mark all/Mark none.
If you have transferred elements to the clipboard, they are also located there. Here you also decide whether you want to copy or move the elements. Another two options will appear as soon as there are elements on the clipboard: Delete Elements and Clear Clipboard.
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