With mail templates you can design and manage e-mails sent automatically by the TYPO3 system. This can be a confirmation for a registration or a notification about the change of an order. Mail templates affect frontend users, shop elements, comments and job offers.

The Mail Templates module is divided into four functional areas: Template Editor, Mail Queue, Template Layouts and Newsletter (shown in the top left-hand corner of the backend screenshot). We will introduce you to the first three areas here.

Template Editor

Above the content area of the template editor and below the selection of functional areas, you can choose between the different e-mail templates. These are sorted according to the extensions and their functions. The first group affects the Account group. Further groups are Shop, Comments, Job Offers (sg_jobs) and Forms (sg_mail).

The template editor is available in every language in your system. In the example shown, there are two languages and two columns. This means that you do not have to first create a template in one language and then translate it. Instead, you adjust all languages simultaneously.

First choose the template layout. Fill in all other necessary fields. The markers user guide, which can be expanded and collapsed using the editor, help you creating the text. Each template contains a standard text. Since each extension uses different information, different markers are listed in the templates. Through the markers, the module creates personalized messages using the information provided by the users. Enter an email address below and click the Save and send preview mails button to check if the template is configured correctly.


Mail Queue

The mail queue collects all sent e-mails of the system in a chronological order. Depending on the settings, the messages are sent immediately or later. To prevent overloads, notification priorities are also taken into account when sending.

The e-mails can be easily filtered and searched. If necessary, individual messages can be resent. The content of the e-mails can be viewed and adjusted as well. The mailing data can also be exported as a machine-readable CSV file for external processing.

Template Layouts

The first thing you can do in the template editor is to select the layout. You manage the template layouts in this function area.

When you go to the functional area, you first see a list of all existing layouts. In our case, this is only the standard layout.

To add a new layout, click on the button with the document icon and plus above the layout list. To edit an existing layout, click the layout's pencil icon. You will then be taken to a view as shown in the screenshot.

You assign the name of the layout here. If you check Default, you specify that this layout is selected by default in the template editor. In the layout field, insert a code that corresponds to your layout.

Would you like to know more?

All information about the available editions can be found on the webpage for our TYPO3 Website-Base. You have the possibility to get a Website at a Fixed Price or you decide for a Website as a Service package, with which no further costs for hosting or security and function updates will come up to you.

More information about mail templates

The Mail Templates module is based on our sg_mail TYPO3 extension, for which we have also provided a technical documentation that is primarily aimed at developers. – You will find more information and all important features of the sg_mail extension on the product page.